Second Deputy Administrative Assistant for Treasury/Tax Claim
TITLE: SECOND DEPUTY ADMINISTRATIVE ASSISTANT
DEPARTMENT: TREASURY/TAX CLAIM
LOCATION: SUSQUEHANNA COUNTY COURTHOUSE
REPORTS TO: TREASURER
POSITION STATUS: FULL TIME / NON-UNION
SALARY: $14.46 PER HOUR
This position is known as an “at will” appointment. This position is filled by the County Treasurer and is his/her choice as long as the position of Tax Claim Director is an appointment by commissioners. Section 1620 rights asserted.
This position requires the Second Deputy Administrative Assistant to assist the Treasurer/Director, First Deputy and office staff fulfill duties in both offices and the general public in both a polite and professional manner.
·Education equivalent to the completion of twelfth grade, and must be able to read/write and understand the English language.
·Associates degree in a business or business-related field is preferred, but not required
·Must have accurate computer and typing skills, plus experience with Microsoft Word, Excel, Windows, Access, and Quicken.
·Business Casual Attire
·Accounting: Accounts receivable, payable, and basic knowledge of banking.
Required Knowledge and Skills:
·The ability to work under stress, and complete required tasks with multiple interruptions.
·Must possess good communication skills with both peers and public, both in person and over the phone.
·The ability to learn county department and legal rules, procedures and practices as necessary within department.
·The ability to maintain confidentiality in regard to client and County information and records.
·The ability to be organized, learn quickly, and retain the information learned.
Duties and Responsibilities:
·Assists the 1st deputy Treasurer/Tax Claim Director with opening office to public.
·Learn and understand Time Clock Plus.
·Ensure comprehensive accounting records are maintained in an organized manner.
·Learn and understand both Tax Claim software and Treasury software.
·Assist the Treasurer/Director and First Deputy with verification of work
·Assist in answering questions from public via in person or by phone.
·Monitor bank accounts for any suspicious activity and notify Treasurer if any discrepancies are found.
·Know all licensing requirements
o Dog Licenses
o Hunting Licenses
o Fishing Licenses
o Small Games of Chance Licenses
o Bingo Licenses
o Special Firearm Permit
·Know and understand the Real Estate Tax Sale Law
·Assist in the preparation of tax sale files.
·Assist First Deputy and Treasurer/Director in preparing and processing required department documents, forms, monthly reports and distribution when needed.
·Assist First Deputy and Treasurer/Director in processing monthly tax collector returns when necessary.
·Balance licensing accounts monthly and provide reports to Treasurer for verification.
·Assist Tax Claim Director in processing and balancing annual land returns from tax collectors.
·Check signing ability in Treasurer’s absence
·Assist Treasurer with collection of Hotel Tax.
·Assist Treasurer with issuance of Small Games of Chance and Bingo licenses.
·Complete payroll transactions to ensure proper taxes and transfers are made in the Treasurer’s absence.
·Perform all other related duties as assigned.
·Able to sit and stand for long periods of time.
·Able to lift up to 50lbs and climb ladders if necessary.
·Ability to work well under pressure.
·Ability to multi-task.
·The incumbent must have passed the Susquehanna County Background Check with no record of criminal convictions.
·The incumbent must meet and comply with Susquehanna County Employment Policies.
·The incumbent must be able to handle confidential data, the disclosure of which is protected by law.
The above statements are intended to describe the general nature of and level of duties being performed by a person assigned to this position. They are not intended to be constructed as an exhaustive list of responsibilities, duties, and skills required to perform this position.
In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.
Monday, November 28, 2022